Participation Agreement for the way of spirit retreat
Welcome to the way of spirit retreat taking place from 12th of May - 17th May 2025 (hereinafter referred to as the “Retreat”). Your wellbeing is important to us and it is our intention to support you to have your best experience. This Agreement sets out important information, terms and conditions for the effective participation of you and others in the Retreat.
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This Participation Agreement (the “Agreement”) is made and entered into the ___ day of ______________, 2024 among:
BEYOND KNOWING, LTD. (t/a Beyond Knowing), of GreenwayHouse, Shenington
OX15 6HW (Registration No.10151520) represented by Paula Jones (“Beyond Knowing”);
ELLEN D COOMBER, LTD. (t/a Expanding Possibilities), of The Design Studios, Woodmead Road, Axminster, EX13 5PQ (Registration No. 05925937) represented by Ellen Coomber (“Expanding Possibilities”); and together with Beyond Knowing, the “Providers” or “we”); and
[PARTICIPANT NAME (AND COMPANY, AS APPLICABLE)], of [ADDRESS] (“Participant” or “you”).
Each of Beyond Knowing, Expanding Possibilities and the Participant shall be a “Party” and together, the “Parties.”
Basic Terms and Conditions
You understand and agree to the terms and conditions contained in this Agreement in connection with your participation in the Retreat. Furthermore, you confirm that you are over 18 years of age as of the date of this Agreement and, of your own free will, you are contracting to participate in the Retreat.
The Providers’ intended outcomes for all participants in the Retreat include personal awareness and empowerment. You understand and accept that we make no guarantees or warranties in relation to specific outcomes or experiences from your participation in the Retreat.
In joining the Retreat, you acknowledge that you have voluntarily assumed any risk in the agreements you make and you release each of the Providers and any of their representatives, owners, partners, employees, assistants and agents from any claims, demands, liability, actions, and causes of action arising out of your participation in the Retreat including, but not limited to, any claim for personal injuries arising out of the negligence of the Providers, their representatives, owners, partners, employees, assistants and agents.
Emotional Fitness
You are aware that the Retreat may involve a level of self-examination deeper than you have experienced before and that the Retreat is designed to set up creative tension that will support you to realise and manifest leadership goals and end results that are important to you. You may feel stretched and/or challenged beyond your usual comfort zone. You understand that your participation in the Retreat requires a basic level of emotional fitness, and you should only participate if you consider yourself to be emotionally and psychologically fit enough to participate. The Providers take no responsibility for any consequences arising from your participation in the Retreat.
If you have a history of, or are being treated for depression, anxiety, psychosis or any other psychological or nervous condition, or if you are taking any prescribed medication for the treatment or alleviation of any of the aforementioned conditions, you agree to inform one of the Providers of your situation immediately. Any such disclosure will be kept confidential. Equally, should a condition or situation arise where you require medical support or your mental health is stretched or compromised beyond what you are used to or comfortable with, you agree to inform one of the Providers as soon as reasonably practicable.
Disclaimer
None of the Providers, nor any of their employees, agents and associates engaged to provide services for the Retreat is a mental health or medical care provider and the Retreat is not therapy. If you feel psychologically stressed to the point that it is interfering with your ability to function, it is your responsibility to seek professional medical care and to notify one of the Providers immediately.
Privacy and Confidentiality
You agree to respect the privacy and confidentiality of fellow participants and the Providers, including not soliciting or promoting professional services to them during the Retreat.
Attendance
The Retreat is a blended-learning program which consists of five (5) days in person as well as an online pots-retreat meeting facilitated by the Providers and two (2) 1-1 mentoring sessions.
You agree to attend and participate fully in all the residential and online sessions of the Retreat. In exceptional circumstances where you are unable to attend a session, you must contact one of the Providers as soon as reasonably practicable to discuss and review the implications. You understand that failure to attend all the sessions may compromise your results from the Retreat.
To ensure a smooth, effective, safe and enjoyable Retreat for yourself and all other participants, you agree to follow the guidance and guidelines set by the Providers, their representatives, agents and anyone else who may become responsible for your well-being and safety on the Retreat.
If you behave or act in a way that disrupts the Retreat or threatens the safety of yourself or others, we reserve the right to terminate your participation in the Retreat without any refund or recompense, and you agree that it is at our discretion to decide what constitutes a disruption or threat to the safety of you and others.
Costs and Payment
You agree to pay all costs and fees as described herein. By signing this Agreement, you confirm that that you are in a financial position to honour all costs and payments for the Retreat in full by 31st March 2025.
In exceptional circumstances of difficulty in making a scheduled payment, you agree to contact the Providers as soon as possible to make arrangements to meet your payment obligations. You understand that failure to honour your payments may compromise your inclusion in the Retreat.
Facilitation at all in-person and online sessions
Facilitation costs for the Retreat total is $4,250 excluding VAT for UK residents.
There is a $180 supplement for those wishing to have an en-suite bathroom (3 are available including a living quarters trailer with queen size bed)
An initial deposit payment of $1,250 is required prior to or concurrent with the signing of this Agreement to secure your place on the Retreat.
You agree to pay the remaining balance of $3,000 before the 31st of March 2025.
Payments are to be made to:
Beyond Knowing
Sort Code 40-05-09
Account number 11643762
IBAN: GB48HBUK40050911643762
BIC: HBUKGB414IN
Please use your name and WoS as reference on all payments.
Other costs
You are responsible for all other costs not specified herein, including travel to and from each residential weekend and any ancillary costs. You understand that travel insurance and/or health care are your responsibility. We strongly recommend that you make provision for suitable cover in advance when travelling to or from the UK.
Retreat
The dates for the in-person Retreat are as follows:
Refunds and Transfers
In the event that you wish to withdraw from the Retreat, you are entitled to a full refund subject to such request being made by email notification within fourteen (14) days of the signing of this Agreement, which constitutes you enrolling in the Retreat. A verbal request for refund is not valid.
Should you wish to cancel and withdraw from the Retreat after fourteen (14) days from the date of signing this Agreement, you agree to pay the full costs as per your agreed payment plan in Costs and Payment within the agreed time frame.
No refund will be granted outside of these terms. If you do not attend the Retreat, you will forfeit your costs for the Retreat. You understand that the Retreat is not transferrable to another person and cannot be transferred to an event or program on other dates.
Total Liability
You agree that the total liability arising out of any claim arising from your participation in the Retreat shall not exceed the facilitation costs that you paid for your participation in the Retreat.
Agreement and Jurisdiction
This Agreement is between you, as Participant, and each of us, as the Providers. No other person shall have any rights to this Agreement.
This Agreement is governed by, and construed in accordance with, the laws of England. The Parties agree to submit to the non-exclusive jurisdiction of the courts and tribunals of England.
Each of the clauses in this Agreement operates separately. If any court or tribunal or relevant authority decides that any clause is unlawful, the remaining clauses shall remain in full force and effect.
If any of the above clauses are severed from this Agreement by any court or tribunal, in relation to any claims arising out of your participation, the total liability arising out of any such claim, whether as a result of the negligence of the parties or not, shall not exceed the total costs for your participation in the Retreat.
Notifications
For any queries or notifications, email ellen@expandingpossibilies.today.
SIGNATURE
Your electronic signature affirms that you have read and agreed to all of the terms and conditions contained in this Agreement.
PROVIDERS PARTICIPANT
______________________________ ___________________________
Paula Jones [Name of Participant]
Beyond Knowing, Ltd.
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Ellen Coomber
Ellen D Coomber Ltd.